A deposit is a transaction involving the transfer of funds to increase the credit balance of an account. Desk app allows you to record and update all your deposits to better manage your cash flow.
On the Desk Mobile dashboard, tap on the Deposit icon under the Business Modules section to access the deposits module.
Fig. 1 Desk Mobile Dashboard
You will see the Deposit dashboard with all your existing deposit records. Tapping on Create New Deposit will direct you to a new Deposit form.
Fig. 2 Deposit – With transactional data
Start by adding a Payer from whom you’re receiving the deposit from. If you haven’t added any payer’s name, you can simply type a payer’s name and it will be added to the list.
Fig. 3 Receive From
The Deposit Date is set to current date as the default option. You can change the date by tapping on the field and selecting an appropriate date.
Fig. 4 Deposit Date
The Deposit number (#) is auto-generated. If you wish to change it, simply tap in the field and type.
Fig. 5 Deposit Number
Under the From Account section, you’ll be able to indicate the general ledger (GL) account to record the receiving amount.
Fig. 6 From Account
Tap on the currency field and update the required amount to receive.
Tap to select the Receive From Account. You can choose from the various income-related GL accounts to record the deposit received.
Tap on Tax Type to select the tax value to be applied for the deposit you're receiving.
The "Account Total" field will reflect the amount stated on the currency value field above.
Tap to Add another "Receive From" Account if you wish to add more deposits that you're receiving and repeat the above steps. Tap on the cross icon if you want to remove the additional Receive From Account deposit information.
Under the To Account section, you'll be able to indicate the payment account to record the deposit amount.
Fig. 7 To Account
Tap on Payment Type field to select a payment mode – Cheque, Card or Cash and proceed to add the required details.
The Total Amount field will reflect the deposit(s) amount you are receiving. Once done, tap on Create to add the Deposit or save it as a draft.
Fig. 8 Save / Save as Draft
You will be directed back to the main Deposit screen. You will be able to view your newly added deposit record.